Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
100Late tenancy arrearsAll records relating to the repayment to late tenancy arrears119
1002Open access landAll records relating to the management of open access land1118
1006High hedgesAll records relating to the assessment of complaints in relation to high hedges1122
1007Affordable housingClient records relating to the provision and management of affordable housing1123
1008Housing mediationAll records relating to the provision and management of housing mediation services1124
1009Under age sales All records relating to the monitoring and enforcement of under age sales1125
101Housing rentAll records relating to deposits paid for housing120
1010Taxi fare settingAll records relating to the setting the level of Hackney Carriage (taxi) fares for licensed taxis...1126
1011Trader approval schemes Records relating to the management of trader approval schemes where the information concerns...1127
1012Staff - continuing professional developmentAll records relating to workforce development1128