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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1037Abandoned shopping trolleysAll records relating to the removal of abandoned shopping trolleys1152
308Abandoned vehiclesAll records relating to the management of with any vehicles reported as abandoned on local roads or...372
1092Accessibility - local facilitiesAll records relating to accessibility of buildings owned by public authorities1466
1093Accessibility - local facilitiesAll records relating to information on the accessibility of various facilities1466
811Accessibility of Web sitesAll records relating to the accessibility of web sites853
354Accident reportingAll records relating to the reporting of accidents where the person concerned is over 18429
355Accident reportingAll records relating to the reporting of accidents where the person concerned is under 18429
356Accident reportingAll records relating to the reporting of accidents which fall under the Reporting of Injuries,...429
1508Accident reportingAll records relating to the reporting of accidents which fall under the Reporting of Injuries,...429
596Accommodation certificatesAll records relating to accommodation certificates650