Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1751Channel early intervention schemeAll records relating to the creation and management of a Channel Panel1783
41Child performance licencesAll records relating to the allocation of child performance licences48
1086Civic buildingsInformation about the location and opening hours of council offices. May also include information...1413
1125Civic eventsAll records relating to the management of civic events1555
1322Civic eventsAll records relating to the process of organising a ceremonial event or civic occasions1555
1515Civic eventsAll records relating to the recording of ceremonial events and civic occasions - Visitor's book,...1555
1024Civic liabilityAll records relating to civic liability where property or other facilites which are owned and...1137
966Civic recognition and awardsAll records relating to the management of civic recognition and awards1045
742Civil emergencies - floodingAll records relating to the provision of advice and information on what to do in the event of a...793
743Civil emergencies - floodingAll records relating to the provision of equipment such as sandbags and engineering advice to help...793