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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
87Private tenant adviceAdvice about housing related issues such as exclusion, mortgage arrears, homeless prevention,...108
887Facilities - council officesAll records relating to the provision of facilities for staff956
1521Channel early intervention schemeAll assessments made as part of the Vulnerability Assessment Framework1783
1331Safety of disused mines and tipsAll assessments relating to the safety of disused mines and tips1673
1333Safety of disused mines and tipsAll financial records relating to the payment for work carried out in relation to the safety of...1673
1124Nature reservesAll information about the management of local nature reserves by the council1540
71Hard to let propertiesAll information relating to the management of hard to let properties85
1246ICT - securityAll information relating to user profiles for information systems1659
1202Staff - trainingAll notes and materials created for training courses1650
309Conference, hall and meeting room hireAll records (except financial) relating to the booking of conference halls and meeting rooms...373