Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
725Water quality monitoringAll records relating to monitoring water quality776
1234Staff - business travelAll records relating to officers driving their own vehicles on council business1656
1442Members - political officesAll records relating to offices staffed by non-political officers to support the authority's...1032
846Sports developmentAll records relating to partnership with local, regional and national partners to create equitable...885
1179Corporate - partnership workingAll records relating to partnership working1627
901Facilities - planned maintenanceAll records relating to planned maintenance on council land and property961
977Planning area searchAll records relating to planning area searches1057
1483Planning minor material amendmentsAll records relating to planning minor material amendments1740
1482Planning non-material amendmentsAll records relating to planning non-material amendments1739
986Advertisement controlAll records relating to planning permission for certain types of advertisements and advertisements...1082