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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
newBusiness improvement districts (BID)All records relating to the management of Newhaven Eenterprise Zone.1693
newBusiness improvement districts (BID) All records relating to the Operational HandS Risks Assessments, safe Systems of Work and...1693
newBusiness improvement districts (BID)All records relating to the management of the waste vehicle fleet1693
newProcurement - contracts managementWritten Report under Regulation 84(1) Public Contracts Regulations 2015: 
newProcurement - contracts managementDocumentation to justify decisions taken in all stages of the procurement procedure... 
995Zoos and farm parksAll records relating to the provision and management of zoos, farms, wildlife parks or 'pets'...1109
994Camping and caravan sitesAll records relating to the provision of camping and caravan facilities by local authorities1108
993Dog waste binsAll records relating to the provision of bins for the collection of dog waste in local public areas1094
990Re-use of public sector informationAll records relating to the management of the re-use of public sector information1088
99Housing evictionsCase files relating to service of s.25 s.27 and other Notices to quit117