Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
891Facilities - council officesAll records relating to the completion of property valuations956
890Facilities - council officesAll records relating to the certification of buildings (not listed buildings)956
89Council tenant adviceDocumentation relating to the tenancy agreement.109
889Facilities - council officesAll records relating to the certification of buildings (listed and significant)956
888Facilities - council officesAll records relating to building acquisition956
887Facilities - council officesAll records relating to the provision of facilities for staff956
886Facilities - asbestosAsbestos Register954
880Business continuity adviceAll records relating to the provision of advice on business continuity management in the event of a...914
88Private tenant adviceGeneral information and advice about housing given to home owners and tenants108
879Empty residential propertiesAll records relating to the management of empty residential properties913