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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1160Corporate - audit and inspectionAll records relating to audits carried out internally or externally1621
1161Corporate - audit and inspectionAll records relating to counter fraud investigations1621
1162Corporate - audit and inspectionExternal audit letter1621
1163Corporate - development strategyAll records relating to creation, implementation and monitoring of a strategic plan for the council1622
1164Corporate - development strategyAll records relating to the development and monitoring of annual business plans1622
1165Corporate - development strategyAll records relating to the development of film and television within the local authority1622
1166Corporate - development strategyAll records relating to the development of tourism opportunities1622
1167Corporate - health and safetyAll records relating to accident reporting where the person is aged over 18 at the time of the...1624
1168Corporate - health and safetyAll records relating to accident reporting where the person is aged under 18 at the time of the...1624
1169Corporate - health and safetyAll records relating to health and safety campaigns carried out by local authorities1624