Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
117Overdue housing repairs - discretionary allowanceClient records relating to the provision of a discretionary allowance to tenants where it has not...142
1170Corporate - health and safetyAll records relating to Health and Safety strategy including policy documents1624
1172Corporate - health and safetyAll records relating to the development and implementation of health and safety policies1624
1173Corporate - health and safetyProcess of inspecting equipment1624
1174Corporate - health and safetyRisk Assessments relating to land and property in public ownership1624
1175Corporate - industrial relationsAll records relating to the management of employee relations1625
1176Corporate - industrial relationsAll records relating to trade union liaison1625
1177Corporate - organisation structureAll records relating to the creation and publication of a staff directory1626
1178Corporate - organisation structureAll records relating to the development and implementation of organisation restructure1626
1179Corporate - partnership workingAll records relating to partnership working1627