Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
118Decoration and disturbance allowancesClient records relating to the payment of decoration or disturbance allowances143
1180Corporate - project managementAll records relating to the management of projects where there is a small (or no) budget involved1628
1180aCorporate - project managementAll records relating to the management of devolved ward budgets1628
1180aCorporate - project managementAll records relating to the management of devolved ward budgets1628
1181Corporate - project managementAll records relating to the management of projects which end with a contract under seal1628
1182Corporate - project managementAll records relating to the management of projects which end with a contract under signature1628
1183Corporate - purchasingAll records relating to procurement advice1629
1184Corporate - purchasingAll records relating to the sale of services by individual authorities1629
1185Corporate - purchasingCase files relating to the purchase of plot for highway scheme where contracts are not used1629
1186Corporate - purchasingCase files relating to the purchase of property when payment has already been made1629