Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1198Staff - recruitment processAll records relating to the creation, implementation and monitoring of the Council's induction...1646
1199Staff - recruitment processAll records relating to the development and implementation of terms and conditions of employment1646
120Rechargeable home repairsAll records relating to the management of rechargeable home repairs146
1200Staff - risk managementPersonal risk assessment records for staff working with children or vulnerable adults1648
1201Staff - risk managementPersonal risk assessments relating to individuals returning to work1648
1202Staff - trainingAll notes and materials created for training courses1650
1203Staff - trainingAll records relating to the creation and management of training statistics1650
1204Staff - trainingAll records relating to the development and implementation of training programmes1650
1205Staff - trainingAll records relating to the development, implementation and monitoring of the corporate training...1650
1213Minutes, agendas and reportsBackground papers to reports - Principal Set354