Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1216European and other fundingLottery Funding- Refurbishment, extension or construction of buildings or other property - £10,001...824
1217European and other fundingLottery Funding- Refurbishment, extension or construction of buildings or other property - £100,001...824
1218European and other fundingLottery Funding- Refurbishment, extension or construction of buildings or other property - £5,001...824
1219European and other fundingLottery Funding- Refurbishment, extension or construction of buildings or other property - £50,001...824
122Housing rent settingAll records relating to the setting of housing rent148
1220European and other fundingLottery Funding- Refurbishment, extension or construction of buildings or other property - Above £5...824
123Housing rent settingCase files relating to rent reviews148
1233Staff - business travelAll records relating to leased vehicle allowances1656
1234Staff - business travelAll records relating to officers driving their own vehicles on council business1656
1235Corporate - insuranceAll records relating to Contractors' insurances1657