Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1245Facilities - managementAll records relating to the provision of security in local authority buildings1658
1246ICT - securityAll information relating to user profiles for information systems1659
1247ICT - securityAll records relating to the creation and implementation of policy and procedures relating to...1659
1248ICT - manualsAll systems manuals relating to current information systems1660
1249Staff - benefitsAll records relating to the development and implementation of staff benefits1661
125Houses in multiple occupation safety inspectionAll records relating to safety inspections of houses in multiple occupation150
1250Corporate - assetsAsset Management Plans1662
1251Corporate - assetsAsset Register1662
1252Corporate - assetsSale of property (other than by auction or Order Of Court Protection)1662
1253Legal - land and propertyAll records relating to the disposal of information systems1663