Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1254Legal - land and propertyAll records relating to the disposal of publicly owned equipment1663
1255Legal - land and propertyAll records relating to the disposal of publicly owned land and property1663
1256Legal - land and propertyCase files relating to Deed Of Release/Rectification/Variation By Client1663
1257Legal - land and propertyCase files relating to grant of easement to the client1663
1258Legal - land and propertyCase files relating to leases/tenancy agreements/licences to be granted to the client1663
1259Legal - land and propertyCase files relating to Legal Charges (other than charges under section 22 of the Health and Social...1663
126Right to buy your homeAll records relating to the management of right to buy schemes151
1260Legal - land and propertyCase files relating to licences for assignment/under-letting/ alterations relating to leases1663
1261Legal - land and propertyCase files relating to redemption of staff mortgages (other than on sale or re-mortgage)1663
1262Legal - land and propertyCase files relating to the redemption of mortgages(other than s22 charges) on sale or re-mortgage...1663