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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1017Gambling premises licenceAll records relating to the administration of licences for gambling premises licence1134
102Housing rentDocumentation relating to the notification and enforcement of breaches of council tenancy...120
1024Civic liabilityAll records relating to civic liability where property or other facilites which are owned and...1137
1025Litter enforcementRecords relating to the monitoring and enforcement of action in individual cases against litter...1138
1029CaretakingAll records relating to the provision of caretaking services in council property1142
103Communal heating chargeAll records relating to the allocation and collection of communal heating charges122
1030Staff - sickness managementAll records relating to the monitoring of employee absence1143
1031Waste reductionAll records relating to the development, implementation and monitoring of waste reduction...1144
1033Local Housing AllowanceClient records relating to the provision of Local Housing Allowance schemes  
1034Discretionary Housing PaymentClient records relating to discretionary housing payments1148