Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1263Legal - land and propertyConveyancing - acting for purchaser1663
1264Legal - land and propertyConveyancing - acting for vendor on sale of the whole of the title1663
1265Legal - land and propertyConveyancing - acting for vendor who retains part of the title1663
1266Legal - land and propertyLoan Consents relating to loans made1663
1267Corporate - policies and proceduresAll records relating to the creation, implementation and monitoring of policies and procedures1664
1268Staff - disclosure of interestsAll records relating to the disclosure of financial and non-financial officer interests that could...1665
1269Staff - recognitionAll records relating to schemes which recognise staff1666
127Right to buy your homeCase file relating to Right to Buy pursuant to the Housing Act 1985151
1270Staff - recognitionAll records relating to the process of recommending employees for honours1666
1277Corporate - researchAll records relating to research which has been commissioned or carried out by the local authority1668