Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1279Legal - contractsAll records relating to contracts founded on a speciality1669
128Property deedsAll records relating to property deeds where the property is housing owned by the Council157
1280Legal - contractsAll records relating to contracts (i) executed under seal and (ii) made as a deed1669
1281Legal - contractsCase files relating to the release of bonds1669
1282Legal - contractsCompany formation, contracts or similar matters1669
1282aCorporate GovernenceAll records relating to the governence and administration of Aspiration Homes LLP1784
1282bCorporate GovernenceAll records relating to the governence and administration of Eastbourne Housing Investment Company...1784
1282cCorporate GovernenceAll records relating to the governence and administration of Lewes Housing Investment Company...1784
1282dCorporate GovernenceAll records relating to the governence and administration of Investment Company Eastbourne Limited 1784
1282eCorporate GovernenceAll records relating to the governence and administration of Eastbourne Downs Water Company Limited...1784