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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1037Abandoned shopping trolleysAll records relating to the removal of abandoned shopping trolleys1152
1038Private tenants rent assistanceClient records relating to rent assistance offered to private tenants  
104Home contents insuranceAll records relating to the provision of home contents insurance schemes to council tenants123
1041Building control enforcementAll records relating to actions taken to enforce the Building Control Regulations1157
1042Development control enforcementAll records relating to the enforcement of development control1158
1043Development control enforcementCase files relating to Breach Of Condition Notices1158
1044Development control enforcementCase files relating to planning contravention Notices1158
1045Cultural grantsAll records relating to cultural grants1159
1046Stage hypnotism licenceAll records relating to the administration of licences for stage hypnotism1160
1047Sports ground safety certificateAll records relating to safety at sports grounds records1256