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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
105Housing insurance claimsAll records relating to the management of housing insurance claims124
1052Current emergency situations - healthAll records relating to the provision of information to the public on what to do/who to contact in...1287
1053Value for moneyAll records relating to value for money activities1288
1054Staff - grievanceCasework - Grievance procedure1290
1055ConstitutionAll records relating to the creation of management of the authority's constitution1291
1056Food premises approvalAll records relating to the approval of food premises1293
1057Massage and special treatments therapist registrationAll records relating to the registration of special treatments therapists1294
106Demolitions - alternative housingAll records relating to the demolition of property and the offer to tenants of alternative...125
1060Staff - employment tribunalsAll records relating to employment tribunal1297
1061Staff - employment tribunalsCase files relating to Employment Tribunal Claims and other employment matters1297