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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1062Records managementAll records relating to the creation of disposal schedules for records disposed of in line with the...1305
1063PetitionsAll records relating to the management of petitions1306
1064Current emergency situations - weatherAll records relating to the publication of information and advice on how to deal with emergency...1307
1065Current emergency situations - civilAll records relating to the publication of information and advice on how to deal with civil...1308
1066Regulation of dry cleaning premisesAll records relating to the regulation of dry cleaning premises where contamination of land is...1328
1067Regulation of dry cleaning premisesAll records relating to the regulation of dry cleaning premises where contamination of land is not...1328
1068Petrol vapour recovery regulationAll records relating to the regulation of petrol vapour recovery1329
1069Solvent emissions regulationAll records relating to the regulation of solvent emissions where contamination of land is involved1330
107Demolitions - disturbance allowanceAll records relating to disturbance allowance paid to tenants in council property when nearby...126
1070Solvent emissions regulationAll records relating to the regulation of solvent emissions where contamination of land is not...1330