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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1072Facilities - Risk AssessmentsAll records relating to the Electricity Exposure Risk Assessment(live equipment including the...1347
1073Corporate - insuranceCorporate Risk Register1657
1074Facilities - Risk AssessmentsFire Risk Assessments1347
1075Leaflet distribution consentRecords relating to the management of the process to grant consent for the distribution of leaflets1348
1076Licence for bridges, buildings, beams and cables over or along highwayAll records relating to the management of licences for bridges, buildings, beams and cables over or...1354
1077Consent for cellars, pavement lights and ventilators under streetRecords relating to the management of the process to grant consents for cellars, pavements and...1355
1079Art commissionsAll records relating to the commissioning of works of art from local or other artists for display...1372
108Demolitions - tenants' responsibilitiesAll records relating to advice and support given to tenants when the property is demolished127
1081Byelaws and regulationsAll records relating to the development and implementation of byelaws and regulations1390
1083Domestic heating oil tanksRecords relating to the installation of any new or replacement domestic oil storage tanks in...1397