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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1086Civic buildingsInformation about the location and opening hours of council offices. May also include information...1413
1087Food waste recyclingAll records relating to the implementation and monitoring of food waste recycling schemes1423
109Demolitions - property assessmentAll records relating to the review and assessment of housing conditions in the area to help...128
1090Council expenditureAll records relating to expenditure made by the council including invoices, purchase orders etc1465
1091Council expenditureAll records relating to the publication of details of council expenditure which can be viewed by...1465
1092Accessibility - local facilitiesAll records relating to accessibility of buildings owned by public authorities1466
1093Accessibility - local facilitiesAll records relating to information on the accessibility of various facilities1466
1094Household waste enforcementAll records relating to the enforcement of household waste regulations1470
1095Dangerous dogs enforcementRecords relating to specific enforcement actions relating to dangerous dogs1471
1096Refuse duty of care - enforcementAll records relating to the enforcement of the duty of care concerning the disposal of refuse1472