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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1097Household waste accumulationAll records relating to the monitoring and enforcement of household waste accumulation1473
111Housing improvements - temporary accommodationAll records relating to the provision of temporary accommodation to tenants whilst major works are...132
1112Pet burialRecords relating to processes required to support the provision of pet burials1506
1118Feedback and suggestionsAll records relating to feedback and suggestions made by local residents1536
1119Cemeteries and crematoriaAll records relating to the maintenance of burial grounds including faculties giving permission for...1538
112Home repair assistance grantClient records relating to the payment of home assistance repair grants136
1120Cemeteries and crematoriaAll records relating to the management of and regulations relating to crematoria1538
1121Cemeteries and crematoriaApplications for cremation and any certificates or other documents relating to a cremation1538
1122Cemeteries and crematoriaRegisters, indexes, plans relating to cemeteries and crematoria1538
1124Nature reservesAll information about the management of local nature reserves by the council1540