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Data retention, storage and disposal

Records and information are vital to the effective operation of the council. Records are the basis on which decisions are made, services provided and policies developed. A record can be on paper, digital or a physical object.

The councils are required to retain certain data, usually for a specified amount of time. However, we should not retain data (especially personal data) for longer than we need it. Retaining data too long can be unlawful, expose us to risk as well as be a cost to the council.

The Data Retention, Storage and Disposal Policy sets out the councils’ guiding principles on data management, reflecting the legal and commercial framework in which we operate.  The Retention and Disposal Schedule lists the types of record or information the councils hold and how long we should keep them. It will help you understand retention periods for different categories of personal data.

Items In This Category

Retention and disposal schedule

Unique IDService NameRecords DescriptionService ID
1125Civic eventsAll records relating to the management of civic events1555
1127Transparency of senior salariesAll records relating to the transparency of senior salaries1573
1128Councillors allowances and expensesAll records relating to expenses and allowances paid to councillors including the publication of...1574
1129Smoke control areasAll records relating to the monitoring of smoke control records1575
113Disabled facilities grantClient records relating to disabled facilities' grants137
1130Open data publicationAll records relating to the production of membersÂ’ registers of interests1577
1132Street parties permissionRecords relating to the management of the process to grant permission to hold street parties1580
1133Transparency of accountsAll records relating to the publication of council accounts1584
1136Swimming pool and spa pool monitoringAll records relating to the monitoring of the quality of water in public swimming pools and spa...1597
1138Swimming pool and spa pool monitoringSwimming pools monitoring and inspection records1597